Scan destination My E-Mail module

The My E-Mail module is used to easily enable a scan to the user's e-mail address. Sending is done with the general SMTP or Exchange server, see also E-mail: Setting up SMTP or Exchange.

The modules for the scan destinations are arranged on the device in exactly the same way as in the workflow (X-axis; the left-most scan destination is also displayed on the left-most device).

You can use variables in all input fields, see Variables.

This scan destination is not displayed for users who do not have an e-mail address.

The module can occur several times in the workflow.

Scanning module on the device

Image enhancement module

The Document Processing Module

The module can be connected to all modules (this can result in nonsensical workflows).

No restrictive modules.

If this option is enabled, the destination is initially selected in the scan dialog on the device.

When this option is disabled, the scan destination is not displayed on the device. It can still be preselected as a destination.

This field is used to specify the name that the scan file should be given.

Presetting: You can preset the field with a value or a setting. For required fields, which might not be changeable or visible, a presetting is absolutely necessary.

Properties:

  • Can be changed: If this setting is enabled, the user can enter something in the field or change the default preset. If the setting is not enabled, the field is grayed out and the content is visible but cannot be changed.
  • Visible: If this option is disabled, the input field is not visible for the user - accordingly, nothing can be entered (note the default setting).
  • Required field: If this option is enabled, the workflow cannot be continued until the user has made an entry. Presetting and/or visibility should be considered in this context.

With this switch you can specify whether a timestamp consisting of the date and time is to be appended to the name from File Name. Alternatively, you can use date and time variables in the File Name field.

Presetting: You can preset the field with a value or a setting. For required fields, which might not be changeable or visible, a presetting is absolutely necessary.

Properties:

  • Can be changed: If this setting is enabled, the user can enter something in the field or change the default preset. If the setting is not enabled, the field is grayed out and the content is visible but cannot be changed.
  • Visible: If this option is disabled, the input field is not visible for the user - accordingly, nothing can be entered (note the default setting).
  • Required field: If this option is enabled, the workflow cannot be continued until the user has made an entry. Presetting and/or visibility should be considered in this context.

Specify here which e-mail address should be used as the sender for the sent e-mail. If the field remains empty, the e-mail address of the logged in user is automatically used as sender.

Field Description
Notification active Specify whether or not to send an e-mail for this event. If this setting is not available, the notification cannot be deactivated.
Type of notification The e-mails can be sent in HTML or text format. In some places a message can also be sent as a push notification with IQ4docs Messenger, see also IQ4docs Messenger. The length of push notifications may be limited depending on the operating system.
Recipient Specify one or more e-mail addresses (separated by semicolons) to which the e-mail should be sent. It is also possible to use the e-mail address stored with the user (%EMAIL%), see also Variables.

If this field is not displayed, the e-mail notification automatically uses the e-mail address of the user executing the workflow (this field is not available for push messages). When testing the connection, the e-mail address of the user currently logged in to WebAdmin is then used.
Sender Specify an e-mail address to be used as the sender of the e-mail. This is also the address that is used when the recipient of the e-mail clicks on Reply in the e-mail program. It is also possible to use the e-mail address stored with the user (%EMAIL%), see also Variables; this can be useful for some events, since the user who has encountered the problem can be contacted by e-mail.

If this field is not displayed, the e-mail notification automatically uses the e-mail address of the user executing the workflow (this field is not available for push messages). When testing the connection, the e-mail address of the user currently logged in to WebAdmin is then used.
Language Select the language in which the e-mails should be sent.
Subject Specify the desired text to be used as the e-mail subject.
Message Enter the desired message here. Depending on the type of notification, use plain text or HTML code here.

If this field is not displayed, the text will be supplied in full from the message template.

Send Test Notification sends a test message with the selected settings. For the test, the user data of the user who is currently logged in to the WebAdmin are used (if you make changes to the data of this user, you must log out and log in again in order for this data to be loaded). It might not be possible to resolve variables at this point because the workflow was not actually executed. When testing, also note the settings for the recipient and sender.

Load Defaults fills the fields for Recipient, Sender, Language and Subject with default settings - any values that may have been entered are replaced.

If a message (e.g. an e-mail) is to be sent, this is done by the NotificationService, which transmits the message to the desired SMTP server (also fax e-mails when a fax server is used). Its log file is Logs\NotificationService.log.